Rimini Agentic UX™ Solution for Vendor Onboarding
Video summary
Purchasing agents and vendor managers know the struggle all too well: an inefficient vendor onboarding process that requires navigating multiple screens and chasing approvals through fragmented, manual emails, creating unnecessary friction across the organization.
But what if there was a better way?
The Rimini Agentic UX™ Solution for Vendor Onboarding helps make the process execution run faster, better and cheaper — eliminating manual data entry, preventing duplicate submissions, reducing approval delays and streamlining the workflow from start to finish.
In this vendor onboarding process automation demo, see how Rimini Agentic UX:
- Makes vendor searching effortless and intuitive with smart filters
- Automatically flags potential duplicates before they cause data issues
- Auto-captures required business details to reduce manual effort
- Triggers automated approval workflows for faster, smoother onboarding
- Provides real-time visibility and status tracking from request to approval
By layering the Rimini Agentic UX Solution for Vendor Onboarding directly over the top of existing ERP systems, organizations can unlock intelligent efficiency and productivity gains in weeks, not years.
The result: a shift from a time-consuming, resource-intensive, costly UX to a faster, cleaner, more user-friendly onboarding experience that reduces costs, minimizes errors and improves business agility.
Discover how Rimini Agentic UX can help your team eliminate manual work, streamline cross-system processes and modernize vendor onboarding with intelligent automation and an effortless UX.
Watch the demo to see Agentic AI in action — and reimagine what’s possible for your organization.
Video transcript
00:00 – Meet John, our purchasing agent persona. John’s current vendor onboarding process is highly inefficient, requiring over 15 steps, navigating multiple screens on a legacy SAP system and relying heavily on fragmented manual emails, which significantly slows down his progress.
00:24 – He’s seeking a solution that leverages modern automation and intelligence to eliminate manual entry, prevent duplicate submissions, reduce approval delays, and streamline vendor onboarding into a seamless, unified workflow. Rimini Agentic UX™ takes you from a process with around 15 steps and up to 4 to 6 hours to only three clicks.
00:50 – Starting from your workspace, click one, click two, click three. Done in minutes, not hours. Agentic UX takes you from a time-consuming, resource-intensive, costly UX with plenty of delays to a simple, resource reducing, cost and time saving Agentic AI UX.
Let’s take a closer look.
01:21 – Meet the buyer dashboard designed for purchasing agents like John. At the start of his day, John sees all the key information he needs for vendor onboarding tailored to his daily workflow. At the top are the most important elements to his day, including configurable quick actions, John’s performance highlights, and recent vendor request status. AI-driven KPIs give John an instant, holistic view of his onboarding pipeline, while trend-based insights help him understand progress in a human-centered way.
01:52 – John wants to go ahead and onboard a new vendor today and clicks on the vendor’s tab. It takes him to the vendor onboarding pipeline view. John doesn’t need to search for information. It’s all readily accessible from the start. He can filter his current pipeline by status or use intelligence-based search capabilities to find vendors based on the tailored data presented.
02:14 – When John clicks the new vendor request button, he’s taken to the vendor check screen, allowing him to intelligently search for existing vendors and prevent duplicates through smart automation. If no match is found, a single click launches a smart form that automatically captures the required business details.
02:31 – After filling out the details and submitting the new request, an automated approval workflow is triggered, seamlessly routing it to the designated manager.
02:39 – John no longer needs to manually create emails. The workflow handles it efficiently and consistently for him. John’s manager is directed straight from the email to the approval form, enabling faster approvals. Manager approval and vendor profile creation notifications are fully automated as well, providing direct, real-time insight into the onboarding process from start to finish.
03:02 – By layering Rimini Street’s Agentic UX™ and Service Now’s AI automation capability on top of your ERP, any organization can unlock intelligent efficiency across any manual or cross-system workflows, bringing smart efficiency to their business process.
FAQs
What is the Rimini Agentic UX™ Solution for Vendor Onboarding?
The Rimini Agentic UX™ Solution for Vendor Onboarding is an AI-enabled process automation layer that manages vendor creation and vendor extensions.
It replaces manual, multi-step workflows, often handled through emails, spreadsheets and ERP IT queues, with a guided, automated process that orchestrates requests, approvals, validations and ERP updates end-to-end.
Can Rimini Agentic UX™ Solution for Vendor Onboarding improve the vendor onboarding process without replacing my ERP?
Yes! Rimini Agentic UX™ Solution for Vendor Onboarding is deployed over the top of existing ERP systems such as SAP, Oracle and more. Instead of replacing ERP workflows, it integrates with them.
This allows organizations to optimize vendor onboarding quickly, without expenses that come with ERP vendor migrations or disruption to core systems.
How will my vendor onboarding process change?
Traditionally, vendor onboarding can take multiple days and requires handoffs between requestors, IT teams and vendor managers. With the Rimini Agentic UX™ Solution for Vendor Onboarding, AI agents initiate approvals, validate vendor data, check for duplicates and coordinate updates between the ServiceNow platform and the ERP automatically.
Rimini Agentic UX™ Solution for Vendor Onboarding will:
- Make vendor searching effortless and intuitive with smart filters
- Automatically flag potential duplicates before they cause data issues
- Auto-capture required business details to reduce manual effort
- Trigger automated approval workflows for faster, smoother onboarding
- Provide real-time visibility and status tracking from request to approval
As a result, vendor creation and extensions can be completed in as little as one hour, while maintaining audit trails, governance and real-time visibility.
Take vendor onboarding into the future
Discover how intelligent, Agentic-enables AI streamlines vendor creation and approvals with Rimini Agentic UX™ Solution for Vendor Onboarding – layered over your existing platforms.
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Let’s explore how intelligent Agentic capabilities can simplify vendor onboarding while protecting your ERP investments – and gain flexibility in the new era of Agentic AI ERP.